




Grafton Hot Stove/By-Laws
Many changes have taken place with our organization since our by-laws were last updated. We are currently, in the process of updating our by-laws to reflect these many changes.
Grafton Hot Stove: Code of Regulations February 22, 1998
To build character, citizenship, sportsmanship and the basic fundamental and general knowledge of the game of baseball and softball for boys and girls.
Article I: Name and Offices
1. The name of this organization is the Grafton Hot Stove League
Inc., a member of the Lorain County Suburban League Inc.
2. Offices The principal office of the organization shall be the County of
Lorain. The organization may also have offices at such other places as the
Board of Trustees may from time to time appoint, or the purposes of the
organization may require.
out. 5. The Vice President shall preside during the absence of the President. 6. The Secretary shall take the minutes of the regular meetings and the board meetings and take care of any designated correspondence. 7. The Treasurer shall receive all moneys and or paid receipts and pay all expenditures approved by the membership. 8. The Personnel Directors shall be representatives for the league at and in all county or state matters and report back to the league. 9. Vacancies in the Board of Trustees and officers shall be filled by a majority vote of the officers, subject to approval by the Board of Trustees. 10. The Grafton Hot Stove League, Inc. officers shall have the power to clarify rules and make decisions in any emergency situation that are not covered by the Code of Regulations and our league rules by a majority vote. In an emergency situation, when the officers cannot be located immediately, any officer or trustee has the right to make a temporary decision which will go to the board at the earliest opportunity to be finalized. 11. The Secretary shall have a trustee roll call at all regular, special and board meetings. Two consecutive absentees without a valid excuse may be cause for dismissal and replacement of any officer or board member. 12. All officers have the same voting right as trustees.
Article V Board of Trustees
1. There shall be a nine-member board, all from the Midview School
District, to be elected by the membership at the annual meeting in
October.
2. At the annual meeting of the membership, the first order of business shall
be to elect to the Board of Trustees three persons for three year terms.
3. A quorum shall consist of five members of the Board of Trustees.
4. The Board of Trustees shall recommend matters of policy, finance and
aides in education and all other matters for which this organization is
established, and shall be responsible for the management and control of
the organization.
Article VI Meetings
1. The league shall meet the first Sunday of the month at 7:00 P.M.
2. The regular October meeting will be the annual meeting for election of
officers. New officers take office on November 1
Article II Purpose
The purpose of this organization is to build character, citizenship,
sportsmanship and the basic fundamental and general knowledge of the game
of baseball and Softball for boys and girls
Article 111 Membership
Members of this organization shall be any person interested in promoting
Article I.
Article IV
l The officers of this league shall consist of: President, Vice President,
Secretary, Treasurer, Girls Personnel Director and Boys Personnel
Director.
2. The officers of the organization shall be elected by the trustees of the
organization at its annual meeting in October.
3 When two or more people are running for the same office, the voting shall
be by written ballot, if only one person is running for an office, then the
vote shall be a show of hands. The officers shall be elected at the annual
meeting for one year terms.
To build character, citizenship, sportsmanship and the basic fundamental and general knowledge of the game of baseball and softball for boys and girls.
4. The President shall preside at all meetings at which he is present, and
enforce all rules set down by the membership and see that they are carried
st
of each year.
3. Advanced notification of one week must be made to the voting members of any special meetings. 4. Advance notification of 24 hours must be made to the Executive Board members of any special meeting unless declared an emergency by the President or any board member. 5. A majority of the Executive board must be present in order to hold a meeting. 6. Voting membership shall consist of all elected officers, all managers, assistant managers, and two coaches per team, also anyone who has a listed position in the organization, that is registered by the league. The voting power will cease when the member is no longer active in one of the above mentioned capacities. 7. Order of business: A. Coming to order B. Roll call of officers, trustees and managers or team representatives. C. Reading of the minutes D. Reading of correspondence E. Report of treasurer, report shall be in written form, presented at each monthly meeting, to the board. Report shall consist of the following, current balance, itemized list of expenditures and deposits, and monthly receipts. At the end of each fiscal year a yearly audit will be conducted by the Audit Committee. Audit committee shall consist of no less than three persons appointed by the trustees. F. Committee reports G. Unfinished business H. New business I. Adjournment. Article VII Fiscal Year The fiscal year of the organization shall commence on November 1
st
of each
year and end on October 31
st
of each year.
Article VIII Fees and Dues There shall be no fees or dues for membership in the organization. Article IX Exempt Activities Not withstanding any other prevision of these regulations, no member, trustee, office, employee, or representative of the organization shall take any action or carry on any activity by, or on behalf of the organization not permitted to be taken or carried on by an organization exempt under Section 501 (c) (3) of the Internal Revenue Code and its Regulations as they exist or as they may hereafter be amended, or by an organization, contributions to which are deductible under Section 170 (c ) (2) of such code of regulations as they now exist, or as they may hereafter be amended. Article X Selection of New Managers Selection of new managers for new teams shall be done by the Executive Board by secret ballot with recommendations from the present managers.
"•—' Article XI Expenditures Any expenditure above $50.00, which does not come under normal operations, must have the approval of five trustees. Article XII1 Committees 1. Each year the President shall appoint persons to serve on the following standing committees, with the following purposes: A. Future Directions - To organize and appoint chairpersons for various fund raising projects; to investigate methods of strengthening the organization, to involve more persons in the organization; to determine community expectations of the organization and explore methods of responding to the expectations; to investigate possibilities to enhance the maintenance and use of playing fields and such other activities that would be recommended by the Hot Stove President. 2. Each year the President shall appoint persons to serve on such special committees as the trustee may deem necessary to promote the interest and objectives of the organization. 3. Each standing and special committee shall elect its own chairperson. The President shall be an ex officio member of each standing and special committee. Projects and expenditures of the individual committees must be approved by the Board of Trustees in advance of beginning a project or expending funds on behalf of the organization. Article XIV Amendments Amendments must be in written form and turned in to the secretary. Copies will be passed out at the next meeting for study by members before being voted on. Article XV Adoption We, the undersigned, do hereby certify to the amending of the foregoing regulations for the government of said organization, which passed by a vote of members present at the advertised public meeting Certified by Jerry Szczepanski Bemadette Gross President Secretary Grafton Hot Stove League Rules Rule # 1 A. Each manager must keep all eligible players from the previous year. B. A list of eligible players must be presented when teams are formed so each manager involved is aware of who is eligible and who is not. C. Any dispute between manager and player that cannot be resolved will be brought before the Executive Board. D. Team with the most eligible players would remain "pat" while the other team matched this number. Then a flip of the coin would determine who gets first pick of the remaining players (cards face up through entire process) E. An eligible player cannot be turned down if properly registered. If no room, the board reserves the right to find another community for the player. F. There must be a representative for each team involved present at the team drawing. G. Exchange of players cannot be done without Board Trustee approval. H. The number of players on a team must be 12 unless this number cannot be reached by the final sign ups. There is to be no maximum. The Board and managers will make final decision. I. No player may be put on a roster or issued a uniform until his or her registration card and moneys are turned in. Rule # 2 Managers A. A managerial survey shall be defined as follows: If the previous year's manager does not exercise the option of returning to the team. B. In the event of a managerial vacancy, the first determining factor in choosing a new manager will be: 1. Assistant manager returning to the team 2. Manager moving up one class. If more than one manager — go by seniority. 3. Coaches of the open team. •-—- 4. Fill by executive Board Approval. C. Once a member leaves the league without a valid excuse or is not a member in good standing, their seniority is lost. D. Seniority shall be as follows: The number of year active as a Grafton Hot Stove Manager or Coach in the organization. E. The manager and assistant manager must be at least 18 years of age, coaches at least 16 years of age. F. Manager and assistant are to be contacted between February and March meeting for their commitment for the coming season. If no committed by the March meeting, their position will be open for immediate replacement. G. In the event of rain, the home team manager will advise the visiting team if weather conditions are based and the game cannot be played. This message can be taken a the home by the visiting manager or members of his family. Call to be taken at the time no later than 5:00 p.m. as game time is 6:30 p.m. If daytime game, notify one and one half hours before the game. H. All managers are expected to attend each meeting or have a representative of his team in attendance. Any manger who misses two consecutive meetings without notice is subject to removal of his position by the Executive Board by secret ballot per Article X. Roll call of managers will be taken at each meeting. Rule # 3: Uniforms and Equipment A. A uniform chairperson will be appointed by the President. Uniforms must be turned in two weeks after the teams last game. Collection of same is up to the manager. If uniforms are not turned in by two weeks after the last game, the chairperson has the right to ask for the suspension of the manager involved for one year. The chairperson will determine from their condition when new uniforms need to be purchased. B. An equipment chairperson will be appointed by the President. All equipment will be turned in by October 1 members.
chairperson has the right to ask for the suspension of the manager for one
year.
C. The clean up of the field area is the responsibility of the home team after
each game. Also, the returning of the bases used to the equipment shed
after the game. If this is no carried out repeatedly, the manager could face
suspension by the Executive Board.
Rule
A. Field conditions, whether playable or not, will be determined by the
manager of the home team.
B. Each manager shall schedule his own practices with the field director.
C. Any complaints or disputes on these rules will go back to the Executive
Board after notification.
D. The Executive board has the right to review and assist or remove any
manager or coach from any team by the approval of six (quorum) board